REGISTRATION OF STUDENT SOCIETIES AT THE DEPARTMENTAL OR FACULTY LEVEL

A: Registration Code of Conduct for the Student Clubs, Societies, and Associations at Departmental/Faculty Levels

  1. The Clubs, Societies, and Associations are encouraged to be formed both at the Departmental and Faculty levels that shall in principle operate under the legal-cum-administrative patronage of the Directorate of Student Affairs (DSA).
  2. For Campus level Clubs, Societies, and Associations; the Directorate of Student Affairs (DSA) shall facilitate the students through a separate Registration Form available in this application dossier.
  3. The copyrights and legal custody of the insignia and the Title of Club, Society, and Association once registered and approved by the Directorate of Student Affairs (DSA) shall be solely of the University.
  4. The duration of the registration given to any Club, Society, and or Association shall be initially for the period of 02 years. On conditions to the submission of satisfactory progress reports and continuation of organizational elections; the registration of the Club, Society, or Association shall stand eligible for further extension as deemed necessary by the Directorate of Student Affairs.
  5. Only apolitical, impartial, and bona fide student or group of students can register Societies, Clubs, and Associations for curricular, co-curricular, career development, and physical development activities (sports activities).
  6. Any student or group of students found member(s) or front men of any of the political, religious, ethnic, cultural, and/or sectarian parties/student organization(s) will be considered ineligible to register the Society, Club, and Association or member of it. This rule shall remain intact even after the registration of the Society, Club, and Association with a clear obligation of the member(s) to stay apolitical and impartial. Violation of this clause by any member or the society, club and association shall immediately invoke disciplinary proceedings to cancel the registration of the society, club, and association by the Directorate of Student Affairs (DSA).
  7. In continuation to point no. 6, all the student clubs, societies, and associations shall submit an affidavit to strictly follow the guidelines, rules, regulations, and principles of impartiality prepared by the Directorate of Student Affairs (DSA).
  8. The registered society, club, and association shall also adhere to the University Rules and Regulations stipulated in the IIUI Statutes, Students Code of Conduct, Hostel Regulations, and instructions/notifications issued time to time by the Competent Authorities of IIUI.

B: Formal Process of Registration and Powers to Dismantle/Unregister the Student Society/Club/Association at Departmental/Faculty Level

  1. The student(s) societies/clubs/associations etc. are encouraged to be formed at the Departmental and Faculty Level and shall officially be registered with the Directorate of Student Affairs (DSA) through official submission to/and subsequent endorsement of the Registration Form by the concerned:

    (Registration Process for Departmental/Faculty Level Club/Society/Association)
    Members of Executive & Advisory Body shall be from the concerned Department/Faculty

    1. Forwarded By: Departmental Student Advisor (only notified departmental advisor)
    2. Endorsed By: HOD/Chairman/Incharge
    3. Recommended By: Dean of Faculty/DG
    4. Approved By: Directorate of Student Affairs (DSA)
  2. After seeking approval from the above officials/competent offices, the Registration Form along with necessary details shall be submitted to the Directorate of Student Affairs (DSA) that through deliberate examination of the application would formally notify the societies/clubs/associations, etc.
  3. By virtue of Competent Authority, the Registration, Administrative Supervision and De Jure Control of each Society/Club/Association is with the Directorate of Student Affairs (DSA).
  4. The ‘Power to Dismantle/ Unregister the Executive & Advisory Body of Student Club/Society/Association’ that is established/registered at the Departmental or Faculty Level (Excluding the ones that are registered at the University Level with the Directorate of Student Affairs) is as followed:
 

On recommendation of any of the competent member(s) and subsequent endorsement by the respective Dean, the constitution of the Executive & Advisory Body of registered club/society/association (at departmental or faculty level) may stand dissolve.

As a result, the Directorate of Student Affairs (DSA) holds power to reconstitute the Executive and Advisory Body from/amongst the members or initiate a whole new/fresh process of membership to activate the Club/Society/Association.
  • Patron In-Chief (Dean)
  • Co-Patron (Directorate of Student Affairs)
  • Co-Patron (HOD/Chairman/Incharge)
  • Chief Advisor (Departmental Student Adviser)

C: Details Required for Student Societies/Clubs/Associations to be Registered at Departmental or Faculty Level

Provide complete details of the following columns for Registration of the Club, Society, and Association in a Word Document.

Sr. No.

Qualification for Registration

Description
1 Introduction of the Society/Club/Association
  • Department/Faculty Name
  • Society/Club/Association Name
  • Vision
  • Mission
  • Core Values
  • Aims and Objectives
2

Responsibilities of the Office Bearers

Note: There is no GPA/CGPA requirement for Office Bearers and for the members/ volunteers.

  • President (Student)
  • Vice-President (Student)
  • General Secretary (Student)
  • Media & Information Secretary (Student)
  • Finance Secretary (Student)
3

General rules & regulations for operating the societies/clubs

(Manifesto/ Constitution of the Society). For better awareness, please follow the given link:
https://osa.lums.edu.pk/student-society

Executive & Advisory Body in coordination with potential Office bearers shall constitute/chalk out general rules & regulations/code of conduct for activities/events.

4

Office Bearers Affidavit

  • To adhere impartiality and neutrality towards political, religious, ethnic, cultural, and/or sectarian parties/student organization(s).
  • To follow the rules & regulations of the society/club stipulated by the Directorate of Student Affairs.
  • To follow the University Code of Conduct related to Students’ Discipline.
5

Contact Details

  • Executive & Advisory  Body
  • Office Bearers
  • Members of the Club/Society/Association
  • (IIUI Email, Cell-phone, Copy of CNIC and University ID card)

Click here to download the Registration Form and Departmental Student Advisors